Have an assignment to present to your seniors next week? Here’s few tips to present to senior executives at your upcoming meeting..
As much it is a tough job to present work to your seniors, the whole experience can also be worthwhile — when done right. Now, know that your superiors would not always be cheerful, supportive, and available! A very busy schedule with several meets lined up can make anyone impatient and frustrated. These tips to present to senior executives would surely help.
Your bosses do not have the entire day to lookup and appreciate your efforts. It is all up to you to put in that additional hard work and make your presentation speak for itself.
Understand that the top executives won’t be sitting still throughout those lengthy presentations; in fact, they’d be sporting an undefinable stare stating “You really think I’ve time for that!?” So, it’s only good to put up a concise yet informative presentation without any rambles.
Follow below tips to present to senior executives for a pat-on-the-back and “well-done” comments from your bosses:
Brief it up well: Consider you only have 20 minutes to put down your presentation. Within that, you not only have to present but make sure your bosses are well fed with all the information.
Allot upto 3 minutes for introducing your project while leave the next 10 minutes for explaining your stuff – preferably in points, high-level conclusions, suggestions, and a clear-cut call to action. Be sure to sync your time with relevant information so that neither is compromised upon.
Q&A round: Once you’ve successfully introduced your presentation, it’s time to engage your audience with adequate information. To do it in the right way, slowly roll out space for questions from the other side. A healthy Q&A round would not only add value to your presentation but also keep your executives glued to their seats as they’ll love asking questions.
Summarizing is the key: Frame your presentation such that you summarize main points right at the start in the form of a summary. Say your presentation is 30 slides long, so keep 3 slides as summarized points for each slide. This is termed as the “10% rule”. It proves to be a very effective way to start group discussions wherein relevant questions and comments keep coming in. Whenever a question pops-up, you’re ready to get the summary slide and explaining it. That’s another good way to enhance your presentation!
Stick to the point: Top executives wouldn’t like their juniors beating around the bush and missing the whole plot. In doing so, you’re wasting their time, adding to an already frustrated mind.
For example, you’re asked for ways to increase sales numbers for the next quarter – do so before you start with anything else. Your seniors have asked for your advice as they thought you to be a befitting employee to provide answers to their questions. It’d only be good to frame a direct and prompt reply.
Practice, practice, practice! Before you head into that meeting room, face your superiors, and kickoff with your presentation – make several run-ins of your speech. If possible, practice by a good and honest co-worker who would not only critique but also guide you through with recommendations. Get their feedback on clarity and quality of your speech – whether the summary slides are able to cover all the key points. As well, whether you were able to cover everything that your bosses are expecting, and so on..
The above points may sound like too much additional work, apart from embellishing your presentation. However, they are proven to yield positive and favourable results as far as your next appraisal is concerned. So go ahead and influence your bosses to ensure a healthy appraisal for you!